Key Points

• If you do a better job of proofing on paper than on-screen, you can print a presentation in color, grayscale, or monochrome (black and white), depending on the capabilities of your printer.

• You can assign a password that must be entered before someone can open or modify a presentation.

• When you review a presentation created by someone else, you can add comments to give feedback. You can also use comments in your own presentations to remind yourself of outstanding issues and tasks, make a note about an information source, and so on.

• You can easily share a presentation with colleagues by sending it as an e-mail attachment.

• If your organization uses a collaboration site, you and your colleagues can develop a presentation in a document workspace. You can work with the presentation from PowerPoint, so you don't need to be a SharePoint expert to take advantage of this collaboration technology.

• Before distributing a presentation, you can remove identifying information from the presentation file and prevent people from making further changes.