Making Commands Available with a Specific Presentation

In addition to customizing the global Quick Access Toolbar to make a set of buttons available for all presentations, you can customize the Quick Access Toolbar for a specific pres-entation. For example, to work with a presentation that contains slides with graphically complex designs, you might want to increase your efficiency by providing one-click access to commands that allow you to turn the rulers and gridlines on or off without switching to the View tab.

In this exercise, you will add a button to a document-specific Quick Access Toolbar. Then after testing the button, you will remove it from the toolbar.

1.	At the right end of the Quick Access Toolbar, click the Customize Quick Access Toolbar button, and then in the list, click More Commands. Customize Quick Access Toolbar The PowerPoint Options window opens, displaying the Customize page. A list of available commands appears on the left side of the page, and a list of the commands available from the global Quick Access Toolbar appears on the right.
2.	On the right, click the Customize Quick Access Toolbar arrow, and then in the list, click For 03_Toolbar. Troubleshooting If the current document is read-only, the only option available in the list is For All Documents (Default). You cannot customize the Quick Access Toolbar for a read-only document. The toolbar command list is now empty, ready for you to specify which commands should appear on this presentation-specific toolbar.
3.	Click the Choose commands from arrow, and then in the list, click Review Tab. The list box now contains all the commands that are available from the Review tab on the Ribbon, including several that are related to adding, editing, and deleting comments.
4.	In the available commands list, click Comments. Then click Add. The Comments command appears in the toolbar commands list. The arrow button to the right of the command indicates that clicking this button on the Quick Access Toolbar will display a menu of options. [View full size image]
5.	Click OK. The Quick Access Toolbar now shows the Save, Undo, and Redo buttons from the default toolbar and the Comments button from the custom toolbar. The custom toolbar appears in a separate box on the Quick Access Toolbar.
6.	On the Quick Access Toolbar, click the Comments button. Although no arrow appears next to the button, a group of comment options appears.
7.	Press to close the Comments group without making a selection.
8.	Display the Customize Quick Access Toolbar list, and then click More Commands.
9.	On the Customize page of the PowerPoint Options window, click For 03_Toolbar in the Customize Quick Access Toolbar list to display the list of buttons on the custom toolbar. Then click Reset.
10.	In the Reset Customizations message box, click Yes to return the document-specific toolbar to its default contents (empty). Then click OK. Now only the buttons assigned to the default Quick Access Toolbar are visible.